How to Sync Tasks from Monday.com to Asana Using Make.com

Introduction

When your team uses both Monday.com and Asana, the painful part is the gap between them. A task gets created in Monday, someone manually creates it in Asana, details drift, and nobody knows which version is current. That becomes costly when you have folks assigned in both tools who need to stay in sync.

This guide shows how to build a Make.com scenario that watches a Monday.com board, creates matching Asana tasks with mapped fields, and optionally syncs status changes back into Monday. By the end, you will know how to wire both APIs, handle the different field models, and keep the two boards in reasonable sync.

What you will know by the end: the exact Make.com modules to use, the Monday and Asana API field mapping you need, deduplication logic to prevent duplicates, and the common gotchas when dealing with two complex project management APIs.

What You'll Need

• Monday.com
  • Access to the board you want to sync from
  • Make.com connected via API token (personal or workspace)
• Asana
  • A project (target Asana project ID) where synced tasks will land
  • Make.com connected via OAuth token or API key
  • Asana custom fields for tracking the Monday task ID (recommended)
• Make.com
  • A scenario builder account, paid plan recommended for production reliability
  • Monday.com and Asana connectors available
• Google Sheets (optional but practical)
  • An audit log sheet to track task mappings and handle idempotency
• Prerequisites
  • Know which Monday.com board you will sync from
  • Decide which Asana project is the target
  • Plan your field mapping (see step 2 below)

How It Works (The Logic)

Trigger: A new item or updated item appears on the Monday board (or Make.com polls for changes). Make.com reads the Monday item fields (name, assignees, dates, custom fields, status). Make.com searches Asana to see if a task already exists using a deduplication key (typically a custom field holding the Monday task ID). If not found, Make.com creates a new Asana task and maps Monday fields to Asana task fields. If found, Make.com updates the Asana task with any field changes from Monday. Finally, Make.com logs the mapping so future updates can find the Asana task quickly.

Optional second path: when the Asana task status changes, Make.com updates the corresponding Monday item status to keep them in rough sync.

Step-by-Step Setup

1) Decide your field mapping strategy

Monday and Asana have different field models. Plan your mapping now so you don't rebuild halfway through.

Common fields to map:

Monday	Asana	Notes
Item name	Task name	Direct
Status	Custom field or Status	Asana has a limited set of statuses; use a custom field if your Monday statuses don't fit
Assignee	Assignee	Both use user IDs; may require lookup
Due date	Due date	Both support ISO dates
Custom field (text)	Custom field (text)	Requires custom field in Asana to match
Custom field (dropdown)	Custom field (single select)	Requires matching options
Priority	Custom field	Asana doesn't have a built-in priority field

Gotcha: if you don't plan this upfront, you will lose data. For example, if Monday has 10 status options but Asana only has 5, decide how to collapse the Monday statuses before you build.

2) Create the Monday.com webhook/watch trigger

• Module: Monday.com, "Watch Items" or your Make connector's equivalent that watches for new/updated items.
• Point it at your source board ID.
• Fetch a sample item to confirm the payload includes the fields you plan to map.

Common output fields from Monday:

• id (item ID)
• name (task title)
• state (item state, often the status)
• created_at, updated_at
• assignees (array of user IDs)
• due_date (ISO date)
• custom fields (varies by your board setup)

Gotcha: Monday.com's custom field output is sometimes nested. Inspect the sample payload carefully.

3) Add a deduplication check

To prevent duplicate Asana tasks, store a mapping of Monday task ID to Asana task ID.

Implementation:

• Add a Google Sheets lookup: search for the Monday item ID in a sheet named "MondayAsanaMap".
• If a row exists with an Asana task ID, extract it and route to the "Update Asana task" branch.
• If no row exists, route to the "Create Asana task" branch.

This is the key to keeping the automation stable and avoiding duplicate tasks.

4) Build the Asana create or update path

For both create and update, map the Monday fields to Asana fields.

Create path (Monday.com to Asana module "Create a task"):

• Asana project ID: set to your target project
• Name: map from Monday item name
• Assignee IDs: map from Monday assignees (may need a lookup table to convert Monday user IDs to Asana user IDs if they differ)
• Due date: map from Monday due_date, convert to ISO if needed
• Custom fields: map any Monday custom fields to matching Asana custom fields (use the exact custom field ID)
• Notes/description: if Monday has a long text field, put it in Asana description

Gotcha: Asana custom fields use numeric IDs. Get these from the Asana API or admin UI and store them in a Make.com variable or Google Sheet.

Update path (Asana module "Update a task"):

• Use the Asana task ID from your deduplication lookup.
• Only update fields that changed in Monday to avoid unnecessary noise.
• Common fields to update: name, assignee, due date, custom field values.

5) Write the deduplication mapping back

After creating the Asana task, write a row to your Google Sheets "MondayAsanaMap" sheet with:

• monday_item_id
• asana_task_id
• created_at
• last_synced_at
• sync_status (success)

On future runs, Make.com will find this row and skip to the update path.

Critical ordering: write this row only after the Asana create succeeds. If you write it early and Asana fails, your deduplication breaks.

6) Optional: handle status changes back from Asana

If you want bidirectional sync (Asana status changes update Monday), create a second scenario:

• Trigger: Asana task updated (watch events or poll)
• Action: Lookup the Monday item ID using your dedup map
• Update Monday item status to match the Asana task status
• Log the update

Common gotcha: status names rarely match exactly. Create a mapping table mapping Asana status to Monday status.

7) Add error handling and logging

When Asana API returns an error:

• Log it to your Google Sheets audit log with error message and Monday item ID
• Optionally post a Slack alert for manual review
• Retry with exponential backoff for transient 5xx errors

8) Test with one Monday item

• Create a test item in Monday
• Run the Make.com scenario
• Confirm an Asana task is created with correct name, assignee, and due date
• Update the Monday item's status or assignee
• Confirm the Asana task updates (or stops if you only built one-way sync)
• Check your dedup map sheet shows the mapping

9) Turn the scenario on and monitor

Enable the scenario and watch the first 24 hours of runs for:

• Missing custom field mappings (blank values in Asana)
• Timezone mismatches on due dates
• Assignee ID mismatches
• Duplicate Asana tasks (indicates your dedup logic needs tightening)

Real-World Business Scenario

A product team at a mid-size SaaS uses Monday.com for internal delivery planning but contractually must track work in Asana for a client. Before automation, the PM manually created Asana tasks after Monday items were finalized, causing delays and mismatches.

After deploying this Make.com scenario:

• Every Monday item in the "Ready to build" status automatically created an Asana task in the client's project
• Due dates, assignees, and priority were mapped and stayed in sync
• The PM posted a weekly digest showing both boards aligned
• Client visibility improved, and internal planning was not disrupted

For similar multi-board patterns, see our guides on syncing Shopify orders into Monday.com and syncing ShipStation updates back to Monday boards.

Common Variations

1) Filter by board column before syncing

Only create Asana tasks when Monday items have a certain status (for example, Status = "Ready to implement") or a checkbox field is marked.

2) Route to different Asana projects based on Monday field

If Monday has a custom field like "Client Name", use a router to send tasks to different Asana projects per client.

3) Create Asana subtasks for Monday nested tasks

If Monday items have sub-items, create Asana subtasks under the parent Asana task using the Asana subtask creation API.

Wrapping up: keeping two boards in sync

You now have an intermediate Make.com scenario that watches Monday.com, creates matching Asana tasks with proper field mapping, deduplicates using a lookup sheet, and optionally syncs status changes back. This removes the manual copying and keeps two powerful project management tools aligned without either one being the single source of truth.

For guidance on similar multi-board and multi-tool automations, see how we think about Cross-Platform Automation (XPA). If you want this exact workflow implemented for your Monday.com and Asana setup, with custom field mapping and bidirectional status sync, Olmec Dynamics builds these automations for real teams.