Notion to Trello with Make.com: A Simple Notion Task to Trello Card Sync

Introduction

If your team books tasks in Notion but tracks execution in Trello, you are still doing manual copy paste. Notion pages often contain essential context, while Trello cards drive the day to day work. A Notion to Trello automation in Make.com lets your Notion updates automatically create Trello cards, so your team never misses a task or a next action.

In this post you’ll learn a simple end-to-end setup: a trigger in Notion detects a new or updated page in a selected database, Make.com reads key fields, and a Trello card is created or updated with those values. By the end you will be able to reproduce the flow and adapt it for your own fields and board layouts.

What You’ll Need

• Notion workspace with access to the database you want to monitor
• Trello account with a board and list ready for new cards
• Make.com account with Notion and Trello connections
• Basic field plan in Notion for the card title, description, due date, and assignee (or a close alternative)
• If you want automation volume beyond a few runs per day, a paid Make.com plan

How It Works (The Logic)

Trigger: a new or updated page in a Notion database passes data to Make.com. Action: Make.com creates a Trello card using the Notion data. Optional: If the Trello card already exists, you can update it instead of creating a duplicate. Output: a clean, consistent Trello card title, description, due date, and assignee that mirror your Notion fields.

Step-by-Step Setup

1. Prepare your Notion database fields

Create or identify a Notion database with at least the following properties:

• Name (title) for the card title
• Description for the card body
• Due date property if you need time-bound work
• Assignee or a person field that can map to Trello
• A status or tag field to indicate open vs in-progress

Keep field names stable; changes later can break the mapping.

2. Create a new Scenario in Make.com

In Make.com, start a new Scenario and add the Notion module. Choose the trigger that watches for new or updated pages in the target database. Select the database you prepared.

3. Add a Trello action to create or update a card

Add the Trello module and pick the action to create a card. If you want to update existing cards, use a Search or Find step first by a unique key (for example a Notion page ID) and then update. Map these fields:

• Card title → Notion page title
• Card description → Notion page description
• Due date → Notion due date field
• Member IDs → Trello assignee (map from Notion user or email if you have it)
• List ID → the Trello list you want the card to appear in

If you want to keep the card alive across updates, you can update the Trello card instead of creating a new one when a Notion page changes.

4. De-duplicate and clean up

If you run the automation multiple times a day, you may generate duplicates. Use a unique mapping such as the Notion page ID stored on the Trello card or a separate mapping sheet in Google Sheets to avoid duplicates.

5. Handle edge cases

• Notion fields empty: provide sensible defaults for Trello to avoid blank cards.
• Time zones for due dates: standardize on a single zone in your Notion date fields before mapping.
• Assignee not found in Trello: skip assignment or map to a default user.

6. Test end-to-end

Create a test Notion page, fill in the fields, and run the scenario. Check that a Trello card appears with the correct title, description, due date, and assignee. Update the Notion page and confirm the Trello card updates accordingly.

7. Turn it on and monitor

Activate the scenario and review the first batch of results. Look for mis-mapped fields, missing assignees, or incorrect due dates. Tweak mappings as needed and re-test.

Real-World Business Scenario

A product team uses Notion for backlog planning and Trello for sprint execution. With this setup, every new Notion backlog item automatically creates a corresponding Trello card in the right list, with discussion threads and links to the Notion page. The team saves 20–30 minutes per day on manual duplication and ensures work visibility in real-time.

If you want this level of automation across Notion, Trello, and the rest of your stack, Olmec Dynamics builds these end-to-end workflows for real businesses. See what we do at Olmec Dynamics.

Common Variations

• Add a comment or checklist template on the Trello card when created to standardize the workflow
• Create a second Trello board or list for high-priority items based on a Notion tag
• Push updates back to Notion when a Trello card is moved to a new list or updated in the card title

Keeping your workflow practical

This Notion to Trello automation keeps planning and execution aligned without manual handoffs. If you want this pattern extended to other tools like Google Sheets for logging, Slack for alerts, or deeper CRM-like flows, Olmec Dynamics can tailor the integration to your team. Learn more about our work at Olmec Dynamics.